ITQ-2026-01: PROVISION OF MAINTENANCE SERVICES OF SECURITY-RELATED SYSTEMS AT THE SINGAPORE EMBASSY IN JAKARTA AND THE SINGAPORE RESIDENCE

To all Potential Suppliers

               You are invited by the Government of the Republic of Singapore as represented by the Embassy of the Republic of Singapore in Jakarta, Indonesia under the Ministry of Foreign Affairs (“Authority”), to participate in this Invitation to Quote (“ITQ”) for the provision of Maintenance Services of Security-Related Systems at the Singapore Embassy In Jakarta and the Singapore Residence..

2            This ITQ contains the following:

 a)          Annex A - Covering Letter;

 b)          Annex B - Instructions to Potential Suppliers (Quotations);

 c)          Annex C - Conditions of Contract;

 d)          Annex D - Requirement Specifications (inc Price Schedule & Evaluation Criteria); and

 e)          Annex E – Form of Agreement

3            All terms referred to in this ITQ shall have the meanings ascribed to them in the Conditions of Contract, unless otherwise defined herein or the context otherwise requires.

4            The Embassy will be conducting a mandatory briefing and site visit at 1000hrs on Monday, 26 January 2026.  Interested Contractors must attend the mandatory briefing and site visit, failing which, they will not be considered for the next stage of evaluation. To register, please contact Mr Khairul Anwar, Third Secretary (Admin & Consular) at k_anwar_a_wahab@mfa.gov.sg

5            Your Quotation must be fully completed and submitted in accordance with this ITQ. You are advised to read carefully all documents enclosed in this ITQ. All quotation offers shall be submitted to the Singapore Embassy by hand, in a sealed envelope to Jl. HR Rasuna Said Block X/4 Kav No.2, Kuningan, Jakarta Selatan 12950. The subject “Provision of Maintenance Services of Security-Related Systems at the Singapore Embassy in Jakarta and the Singapore Residence” shall be clearly indicated on the envelope. All quotations shall be submitted to the Embassy no later than Wednesday, 4 February 2026, 1700hrs (Jakarta Time).

6            You shall be deemed to have read this letter and fully understood the following documents, which constitute integral components of the Quote and shall comply with all the terms and conditions specified therein.

7            Interested parties and enquiries shall be made in writing to Mr Glenn Timman, Senior Facilities Manager at glenn.timman@colliers.com  or Mr Khairul Anwar, Third Secretary (Admin & Consular) at k_anwar_a_wahab@mfa.gov.sg. Any queries shall be made in writing to the aforementioned emails no later than Monday, 2 February 2026.